When relocating your business, it is obvious that you need to move your workforce and your office equipment along with yourself (and possibly your family).
Moving office equipment can become a daunting task if you are not aware of the processes you need to go through. You have to plan everything beforehand so that you don’t have to suffer from setbacks later.
Rather than involving your employees, hiring professionals might be a better idea and will also help you avoid the possibility of ending up in a lawsuit for stressing them.
Check out the benefits of hiring a professional moving company below and then go through the steps given to enjoy a satisfactory relocating process.
Benefits of Hiring a Moving Company
The main reasons and advantages of hiring professional movers are as follows:
Saves Time and Money
While many people might think that it will be more expensive to hire a moving company, it can actually save your business money. Without hiring a professional moving company, you will need to buy boxes as well as other packing products, pay your employees, and rent moving equipment to help with the move.
All this can take up a lot of your time. So if you invest in moving services, your company may save time and money and not be worried about their belongings.
If you live in New Jersey, for example, you can hire professionals from a moving company in Newark NJ that will provide you with end-to-end services.
Employee Efficiency Won’t Be Hampered
If your employees are helping with the move, the productivity of your company may go down and your employees might become more stressed. Neither one of these things will be helpful for your company.
So, if you are ready to trust the professional movers to take care of everything, it will help your employees to keep their focus on their work and be less stressed about the relocation.
Office Equipment Will Be Safe
When you do not have the right moving knowledge or equipment while moving, your important office equipment might end up getting seriously damaged. Another reason to rely on professional movers.
They can move electronic equipment, office furniture, and anything else with ease and proper safety. As they carry the right moving equipment and are experienced, they can certainly move your office belongings safely and properly.
Volume Won’t Be a Problem
Whether you have a big or small office, there is a good chance that you are moving several objects, from copy machines to filing cabinets. If you are willing to hire professional office relocation services, you will never need to worry about the number of things you are moving.
They can help you pack things tightly as well as efficiently so that the transportation process goes as smoothly as possible. As they have commercial-quality equipment for moving your furniture, boxes, and technology, the volume of your equipment will not be a big deal for them.
Provides Customer Service
Choosing a reputable moving company can also get you appreciable customer service. If you get professional customer care on your side, it will improve the entire moving process for sure.
When selecting a mover, make sure to consider if they are responsive and provide plenty of communication about the whole process.
What to Do Before Relocating Your Office
To move your office equipment on time and on an average budget, make sure you follow the steps below.
Prepare in Advance
Moving office equipment might be overwhelming. This is why you need to start planning your move from 3 to 6 months in advance, at least before the intended moving date.
By doing this, you may get into the nitty-gritty of each piece of equipment. Remember to measure the new office in advance so that you can plan your interior accordingly.
Hire Professional Movers
Hiring a professional moving company is always the best thing to do. When selecting a company, make sure to research online to search for movers who have experience in the same type of office equipment moves before.
It will help you to figure out whom you can trust with your expensive office furniture along with the other equipment.
After shortlisting a few moving companies, ask them to visit your office and provide you with an estimation of the whole process. Also, make sure to ask them key questions, which will help you pick the ideal moving company for the job.
Inform Your Employees
After finalizing all the details of the move, remember to inform your employees. You need to let them know in advance so that they can finish up their pending work before the intended moving date. It is important to allow your employees to prepare themselves beforehand for a stress-free process.
Make sure to give each employee a carton so they may pack the contents of their desk a day or two before the big day. It will be better if you can suggest they take some belongings with themselves so that the extra weight can be lessened.
Get the IT Team on Board
As your IT department handles most of the office equipment, it will be crucial for you to bring them on board at least three months before the moving date. It will help them to start their plan for the upgrades and changes according to the new office’s infrastructure.
Remember to install all the data cabling before your IT team arrives on the fresh setup. They will need to look into the equipment, phone connections, internet plans, etc., at your new office location.
This is why you need to give them ample time to figure the necessary things out so that the landing goes as smoothly as possible, particularly on the technical end.
Hire a Move Manager
When your company has a big office setup, you need to hire a move manager who will plan the full office moving equipment. You can avoid wasting your time and unnecessary hassles by hiring someone to assist with the move.
They will coordinate with all your different departments, including the movers, IT install team, furniture delivery, etc. This way, you can remain calm and watch over the whole process properly while avoiding looking into each and everything by yourself as well.
Or, you can just hire a moving company that offers full service for handling all the important tasks on your behalf.
Schedule Your Move
Make sure to schedule the moving date wisely. Remember all the last-minute client meetings as well as other project deadlines. You wouldn’t want to end up in a fix at the very last moment.
Allowing a breather for at least three days between your important meetings will help you ensure all your files, laptops, and other equipments are unpacked before getting back to work.
After all, it will be unfair – not to mention unproductive – to expect any staff to work round the clock in an unsettled office environment.
Update Your New Address
Be sure to let all of your clients know about your move. Update it on the website and get new letterhead, business cards, as well as other marketing materials printed at least one week before the move.
Getting in touch with Google can help you with online listing features for your new address. However, try doing these things in advance since it might take more than a month to become effective.
Remember to update your vendors or suppliers with your new address so that you may avoid any confusion related to the necessary deliveries in the upcoming future.
Conclusion
Office moves are notably different from residential moves since they generally involve many more inventory items and large pieces of furniture, including sensitive business records, boardroom tables, and unique moving time requirements that can minimize business downtime.
Make sure to follow the above-mentioned steps while moving your office equipment to make your office move a positive experience. There are several other ways that might help you carry out a smooth office equipment relocation. But nothing can beat good planning and having professional movers on board.
Hiring professional movers for moving office equipment will guarantee you a stress-free experience while saving you a lot of money in the process.
