Having the company move to a different office can be a stressful time. There are plenty of things that you will have to keep track of to ensure that everything goes without a hitch. There is also the potential for many different setbacks to occur, resulting in you losing multiple days, if not weeks, of work. This can be too disastrous for a company, as you will need to keep making money to stay afloat. Preparing yourself mentally beforehand and getting a few things ready can help create an office move that much smoother. Here are several ways in which you can prepare for an office move.
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Get Everything Cleaned
If you are going to be moving to a new office, you will want to ensure that it is clean. From the carpets to the walls to the bathroom, you will want everything to shine. How can you go about getting everything cleaned, though, if you are still in the previous office?
Having a professional commercial cleaning service come in and scrub everything down is something you will want to consider. These cleaning services are incredibly flexible and can work on your schedule. They are also located worldwide, ensuring that no matter where you are, you can get the clean you need. From New York City to Charlotte, North Carolina, you can find someone to do the job for you.
If you are in the Charlotte area and are considering getting commercial cleaners, Charlotte, NC, has plenty that will do the job and meet your expectations. Not only will you want your new office cleaned, but you will also want to look into having your old office cleaned as you are moving out.
If you own the old office and are planning on selling it, you will want to have it in top condition for anyone going to come by. Having it cleaned can help to add some extra value to it. If you are leasing your old space, getting it cleaned is something that you should still consider. Taking the time and effort to prepare it for the next group will go a long way and help maintain a good relationship with the previous office landlords. Having everything cleaned is essential and an essential thing if you are going to be moving offices.
Visit the New Office
Before you pick things up and move things, you will want to go to the new office yourself and see what it is like. Why is this important? You can get an accurate idea of the layout and see how much space you will have. This can give you a baseline idea of how many things you can bring from the old office.
The last thing you want is to load up a moving truck full of equipment only to find that none of it can fit in the new space. Along with that, when you visit the new area, you can see if there are any issues and have them fixed before everyone moves in. Always call the new office space to ensure that everything is going to go according to plan.
Pack Up All the Equipment
You are slowly going to have to start packaging everything up and moving it to the new site. Start by packaging things that people are not going to be often needing throughout the day. Work doesn’t stop even if you plan to make a move, so you can’t take everything away from your employees and expect them to get the job done. If you have provided your employees with computers, it is the last thing that you should be packing up and moving away.
Throw Away the Garbage
Going through an office move gives you an excellent opportunity to take inventory in your office and see what is needed and what isn’t. You definitely won’t be able to take everything with you, and you probably won’t want to take everything with you either. Go around the office, see what is garbage or unnecessary in your new office, and simply throw it away. Doing this will help keep the new office free of any clutter and make the space that much more comfortable for your employees.
Hire Movers
You cannot expect your employees to move things in the office, and you will be too busy to do it either. Contracting a moving company is a great way to have the job done correctly and efficiently. Movers are also flexible with scheduling and can accommodate the needs of your office. Look into moving insurance as well, as things might get damaged during the actual move. Spending a few dollars to help protect thousands of dollars of equipment is something that you should consider.
Hire Security
As the new move is happening, it is most likely not going to be done in one day. There will be plenty of equipment left scattered around at the new office that could be stolen or damaged by people. Hiring a security guard or two to watch over things at night and during the day could also help you to save money in the long run. The more steps you take to protect your office equipment, the better the move will be.
Move Your Employees In
Once the new space has been fully prepared, and everything is up to standards, it is time to move everyone in. It might take a day or two for everyone to become thoroughly acquainted with the office, so be prepared for a few bumps to occur. Before you know it, everyone will be back to normal and working hard while also appreciating scenery changes.
These are ways you can prepare for your move and ensure that it goes without a hitch. Moving an entire office can be very stressful, and it can be challenging to determine what to throw away and what to keep. Making a list of essentials is a great way to ensure that you are bringing along everything that you need. Hopefully, your employees enjoy the new space and will be ready to work in it. How do you plan on preparing for an office move?
