When working on a project in the house or yard, many times you will encounter a situation where you don’t have the right equipment for the job. Sometimes a quick trip to the hardware store will get you what you need. But what happens when it’s a bigger job for you or your company? You will need to use a rental service. There are many things to look out for when choosing a rental company to help get your project done. Here are a few helpful tips to guide you.
Do You Even Need to Rent?
The first thing to consider is if the equipment you need is something you will be using often. If it’s a one-time occasion, renting is the way to go, but if the job or jobs you will be working on call for this type of equipment frequently, perhaps it’s more cost effective to purchase the item. Make an estimated budget and see.
Have You Researched Rental Companies?
It’s important to get all the information you can before selecting a rental company. Read reviews and ask others for recommendations. Does the company have a website? How easy is it to use? Equipment rental software can play a big role in how efficiently you can get what you need. If their user interface is simple and clear, your transaction should be a breeze. If it looks complicated or there’s no website at all, maybe this isn’t the company for you.
Customer service is another factor. When you have questions, is there a number where you can contact them? Your project isn’t always going to take place during the business day, so do they have someone available for your after-hours questions?
Some companies will offer recommendations based on the size and scope of your project before you rent. By giving them a little information about your needs, like whether it’s inside or outside, or if the area is flat or on a slope, a good company will be able to point you in the right direction for the right size and capabilities of the equipment you require.
Who is Going to Operate the Equipment?
Does the piece of machinery that you’re renting require training or a certification? Many rental companies will offer training before you use their equipment, so if you need some instruction, it’s best to go with one of those.
What Kind of Insurance is Offered?
Having complete insurance coverage is vital for you and any of your employees before using equipment you’ve rented. Rental companies will have different levels of coverage, so you should know what they offer beforehand. If you have insurance already, find out what your limits are and if you need to add to it with insurance from the rental company.
Did You Check Out the Equipment?
Thoroughly checking the equipment before you take possession is a smart idea. You don’t want to get charged if it breaks down while you’re using it. Ask to see maintenance records so you know the equipment has been cared for properly and you’re not getting something on its last legs. Also know what kind of maintenance you’ll have to do on it while you have it.
If it does happen to break while you’re using it, find out how long it will take the rental company to get you a replacement. Being conscious of these potential pitfalls can save you a lot of time and headache when trying to get your job done.
Will You Need Accessories?
Find out from the rental company if there are any attachments or accessories you will need to finish your project. Getting to your job site and having to shut down when you don’t have everything you need is a big hassle and can be avoided with a little research.
What About Extra Fees?
Watch out for extra charges for things like delivery, pickup, protection costs, environmental fees, fuel, or anything else a company might add to your bill. You don’t want to be surprised with something that will blow your budget. Make sure to inquire up front about everything that will be included in your bill.
Can You Extend Your Contract Easily?
Sometimes projects take longer than expected. If this happens, know what your rental company’s policy is for extending your contract. What are the charges? Some companies will offer short and long-term rentals, so if your project is a big one, it might be better to go with a company that has some flexibility in their leases.
Get to Work!
Doing some research before you rent will make things easier in the long run. You can spend less time trying to solve problems and more of it getting the job done.